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The Secrets of Successful RFPs Secret #35– Ensure that the contract value is large enough to justify all the time and expense of issuing an RFP. Hear what the President of NIGP says about this book . . . “I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael.” Ron Watkins CPPO, Purchasing Manager President, National Institute of Governmental Purchasing This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 1 of The Request For Proposal Handbook (Third Edition) deals with fundamental issues: different definitions of RFP, when to use an RFP, the amount of effort that is warranted, and the pros and cons of using an RFP. Secret #35– Ensure that the contract value is large enough to justify all the time and expense of issuing an RFP. Chapter 1 of the Handbook deals with this issue: There is little sense in spending $5,000 of time and effort on an RFP document and process to acquire a $10,000 solution. A quicker route must be taken. However, the process for the $5,000 solution should still follow the principles of your purchasing policies and still must be fair. Even if your organization permits you to award small contracts on the strength of a telephone call or a letter, you must ensure that the process for asking or selecting vendors is fair and can be defended. You can't simply call the same supplier time after time, year after year, even if the individual contracts are minor. As a principle, most public bodies and suppliers recognize that the effort must be commensurate with the amount to be spent. Formal RFPs are usually employed when there is a high visibility project or when the expenditures exceed a certain specified amount. The acquisition of many types of Information Technology (IT) goods and services (such as personal computers, training courses, or software) is accomplished by simpler procurement methods such as the Request For Bids . . . Learn how you can reduce the risks by developing a more effective RFP and a better process.Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
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