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Secret #33– Provide a precise definition of an RFP. Hear what the President of NIGP says about this book . . . “I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael.” Ron Watkins CPPO, Purchasing Manager President, National Institute of Governmental Purchasing This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 1 of The Request For Proposal Handbook (Third Edition) deals with fundamental issues: different definitions of RFP, when to use an RFP, the amount of effort that is warranted, and the pros and cons of using an RFP. Secret #33– Provide a precise definition of an RFP. Procurement terms are confusing to many vendors and the same term can have different meanings in different jurisdictions. Precise definitions help to ensure that the vendors understand your requirements and the process. These definitions promote good communication with the vendor community. Chapter 1 of the Handbook deals with this issue: The State of Request for Proposal (RFP): The competitive sealed proposal process is used when the procurement officer determines that the RFP process is more advantageous to the State than the IFB process. The RFP process is used when the needs of the state agency may not be completely clear, negotiations may be necessary, and cost is just one of several criteria necessary to make an award. Usually the RFP process is used to procure professional or human services or information technology equipment. An RFP will contain technical specifications of a Scope of Work for which the offeror must respond with a sealed technical proposal and prices. A formal proposal close date and time will be specified, following which any proposal received will not be considered. Evaluation criteria will be established and listed in the RFP and used by the Division to select the contractor. Frequently evaluation committees are impaneled to assist in the evaluation of proposals. At the proposal opening only the names of the offerors are disclosed. After award of the contract, the successful proposal becomes public information for a period of 90 days. Learn how you can reduce the risks by developing a more effective RFP and a better process.Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
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The Institute
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