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Secret #27 – Avoid sole source procurements. Hear what the President of NIGP says about this book . . . “I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael.” Ron Watkins CPPO, Purchasing Manager City This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition). This book focuses on best RFP practices that will help you be successful. Chapter 5 of The Request For Proposal Handbook (Third Edition) identifies five excellent RFP manuals. Secret #27 – Avoid sole source procurements. “Sole source” procurements are unpopular with contractors, except the contractor being granted the sole source contract, and counterproductive for departments because they eliminate competition and the “pool” from which departments select quality contractors. . . Although sole-source procurements have been successfully implemented in other procurement markets, past practice has indicated that this exception was subject to abuse, and was often used as a last resort, “last minute” method to procure contracts. Sole source contracts do not promote the defined procurement principles . . . The goal of competitive procurement is to supply the department with a group or “pool” of the most qualified bidders to provide the best quality of contract commodities or services at the least or most reasonable cost to the Commonwealth. This is especially relevant given the competitive economic climate, the reduction of many department appropriations, and the Commonwealth’s commitment to the cost-effective provision of governmental services . . . Even in these situations, where there appears to be no other qualified bidders, a department must attempt at least some form of verification. If the RFR elicits only one response the department may proceed with a contract. If additional qualified bidders respond to the RFR, then the basis for a competitive procurement is established. . . . Learn how you can reduce the risks by developing a more effective RFP and a better process. Learn about this RFP Guide and four others. Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. Chapter 5 of The Request For Proposal Handbook (Third Edition) focuses on excellent RFP manuals. Those few publications which are easy to read and convey solid advice in terms of ‘best practices’. Chapter 5 features publications from The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
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