The Secrets of Successful RFPs

Secret #4 – Establish a Procurement Library
 

Hear what the President of NIGP says about this book . . .

“I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael.”
 

Ron Watkins CPPO, Purchasing Manager
City of Grand Junction, Colorado
President, National Institute of Governmental Purchasing
 

www.rfpmentor.com
 

This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition).  This book focuses on best RFP practices that will help you be successful. Chapter 5 of The Request For Proposal Handbook (Third Edition) identifies five excellent RFP manuals. 
 

New Mexico’s Guide is a great resource! Its 133 pages provide solid information about the entire process. In addition, it contains more than 70 pages of sample documents and forms. It’s arguably the best I’ve encountered. It’s thorough, well written, and full of practical advice based on experience and well organized. Many of its sections contain ‘best practices’; some of them are innovative.

Here’s one of their gems:
 

Secret #4 – Establish a Procurement Library

New Mexico has a policy of using a procurement library to reduce the size of their RFPs and to improve the quality of proposals. This is not a radical innovation but the write-up is informative and not found in most jurisdictions’ RFP literature.
 

Here is an extract from the best practice followed by the state of New Mexico. 
 

One of the most useful procurement techniques is to establish a procurement library that may contain a wide variety of documents for use by the potential offerors. Since documents contained in the library do not have to be reproduced and distributed with the RFP, much more background and other material may be made available to the potential offerors. Such materials may include the GSD rule 1NMAC5.2 or appropriate procurement regulations, agency organization, systems descriptions, needs analysis, design documentation, program listings, flow charts, floor plans etc.
 

Access to the library is controlled by the Procurement Manager. Place appropriate instructions in the RFP. 
 

Learn how you can reduce the risks by developing a more effective RFP and a better process. Learn about this RFP Guide and four others. Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. 
 

www.rfpmentor.com

Chapter 5 of The Request For Proposal Handbook (Third Edition) focuses on excellent manuals. Those few publications which are easy to read and convey solid advice in terms of ‘best practices’. Chapter 5 features publications from New Mexico, New York, the Federal Transit Administration, Massachusetts and Montana.
 

The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
 

www.rfpmentor.com

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