The Secrets of Successful RFPs

Secret #10 – Identify your agency’s essential obligations to offerors.
 

Hear what the President of NIGP says about this book . . .

“I have found the Request for Proposal Handbook by Michael Asner to be a great training tool for my buyer staff. Although I have an experienced staff, they have had limited exposure in their careers to RFPs. The best practices information, examples and checklists all have proven to be wonderful tools. Thank you Michael.”
 

Ron Watkins CPPO, Purchasing Manager
City of Grand Junction, Colorado
President, National Institute of Governmental Purchasing
 

www.rfpmentor.com
 

This snapshot is taken from our new 400-page reference text, The Request For Proposal Handbook (Third Edition).  This book focuses on best RFP practices that will help you be successful. Chapter 5 of The Request For Proposal Handbook (Third Edition) identifies five excellent RFP manuals. 
 

Secret #10 – Identify your agency’s essential obligations to offerors.
 

Chapter VII of New York State’s Procurement Guidelines deals exclusively with RFPs. In about 50 pages, they cover the process. And they do it well, transmitting large amounts of direction and advice to the reader. The document identifies both essential and optional policies and procedures. Their RFP Guide deals with five major topics and contains solid advice based on their experiences.
 

Section II, deals with procurement objectives and policy. In this section, they identify eleven essential obligations to offerers.
 

1. The State shall make every reasonable effort to apprise offerers of solicitation opportunities . . .
 

2. (RFPs) shall set forth generic specifications or requirements  . . . 
 

3. The RFP shall specify the required qualifications of offerers and the mandatory contract terms and conditions;
 

4. All information concerning the solicitation shall be conveyed in writing to all offerors . . . 
 

5. Any changes to the RFP and/or the rules of the procurement shall be communicated, in writing, to each offerer . . . 
 

6. The agency shall maintain a Procurement Record . . . .  
 

7. Evaluation criteria and methodology shall be completed and secured prior to initial receipt of proposals;
 

8. The overall evaluation criteria shall not be altered after opening the proposals . . . 
 

9. Offerers shall be apprised of the relative importance or weight of the cost criterion . . . 
 

10. The evaluation criteria shall be applied equally and uniformly . . .  
 

11. All offerers shall be notified as to whether they are successful or unsuccessful. . . 
 

Learn how you can reduce the risks by developing a more effective RFP and a better process. Learn about this RFP Guide and four others. Learn about the best practices from more than sixty jurisdictions based on Michael Asner’s 20-years of experience. 
 

www.rfpmentor.com
 

Chapter 5 of The Request For Proposal Handbook (Third Edition) focuses on excellent RFP manuals. Those few publications which are easy to read and convey solid advice in terms of ‘best practices’. Chapter 5 features publications from New Mexico, New York, the Federal Transit Administration, Massachusetts and Montana.
 

The entire 400-page book focuses on how to create effective, low-risk RFPs. You will learn about best practices that will help you be successful.
 

www.rfpmentor.com

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